By: John J. Oimann

Rising threat from spam mails raises the need to monitor and remove illegitimate messages, thus ensuring correct functioning of the MS Exchange system.

Mail spam adds trouble and decreases productivity and is a major threat to todays business world . Companies receive thousands of deceptive, indecent and irking e-mails in bulk on a regular basis. Spam is a jargon used commonly to express discarded, undesirable and promotional e-mails or junk e-mails. Spam is not an abbreviation or acronym (so spam does not denote something). Normally a spam mail contains commercial content and it is send to receivers who never reqeusted to get that kind of information from the business or individual that sends it.

Receiving a vast amount of unwanted commercial mails can easily end up costing individuals and companyies a lot of time and resouces because they have to sort unwanted and legitimate e-mails and remove the unwanted e-mails in the process. It generates frustrations among employees hindering efficiency.

Deleting spam is a time consuming process, email server up-time and performance suffers, and your network faces a security risk from malevolent messages. Furthermore, the company also faces the risk as these spam mails might lead to irreparable harm to the systems, thus causing disorder and big loss of work and capital to the company.

The only guard against the threat from spam is professional asistance ensuring complete security and protection. Thus, the server should be shielded to assure that all the passing information is filtered and fire-walled against spam. Typically, a server spam filter is a software application that scrutinizes the incoming messages, spotting spam on the basis of pre-determined configurations while detaching the unwanted e-mail so that it never reaches the users inbox. One of the often used mail servers is the Exchange Server developed by Microsoft, and this product from Microsoft makes core mail services fast and reliable.

Spam devices can be of great help to carry out filtering at an exchange server or malware e-mail blocking at exchange server. A server spam filter facilitates the users to automate the spam removal procedure at the server level – the receiving source before it reaches the network of personal computers. An automatic procedure that filters out spam is recommended because it protects your internal network and each single connected personal computer. In addition is prevents loss of information and user downtime.

No technology used to filter spam is perfect. Periodically a network administrator still needs to monitor all filtered mails to prevent that Microsoft Exchange does not block legitimate mails.